Privacy policy

Who we are

Graybook Capital ([legal entity name]), [office address], is the quantitative trading firm of the Graybook group (“Graybook Capital”, “we”, “us”). This policy covers capital.graybook.co, our contact and application form, our recruiting process and the emails we exchange with you. It does not cover the websites or products of the other Graybook companies, which have their own policies.

Information we collect

• When you use the contact form: your name, email address, organization, the topic and subject, and what you write.
• When you email us: your name, email address and whatever you choose to include.
• When you apply for a role: the role, your résumé and anything else you send us, such as links to your work, and our notes and assessments from interviews.
• When you visit the site: our web server logs your IP address, browser type, the pages you request and the time of each request.

We don’t ask for and don’t want sensitive information such as government ID numbers, health information, bank or card details, or account passwords through this site. We only ask for identity, right-to-work or background-check information later, if we make you an offer, and tell you how it is handled at that point.

Job applications

Applications are read by the people hiring for the role and our recruiting team. We keep notes from interviews and exercises to make a fair decision and to give you feedback. If you aren’t hired, we may keep your application to consider you for future roles for the period below; tell us if you would rather we didn’t. We don’t make hiring decisions by automated means alone.

How we use it

• To review applications, run interviews and make hiring decisions.
• To investigate reports of people impersonating us.
• To answer your emails and keep a record of our conversations.
• To run, secure and fix the website, and to prevent abuse.
• To meet our legal, tax and record-keeping obligations.

We don’t sell or rent personal information, we don’t share it for cross-context behavioral advertising, and we don’t use it to make automated decisions about you.

Who we share it with

• Service providers who host the site, store files, run our applicant tracking and send and receive email for us, under contracts that limit their use of your information to providing their service.
• Our professional advisers, such as lawyers and accountants, and, for candidates who accept an offer, background-check providers with your consent.
• Other Graybook companies, only with your permission, for example if a role at another Graybook company suits you better.
• Authorities, where the law, a court order or a regulator requires it, or to protect our rights or someone’s safety.
• A successor, if Graybook Capital or its business is reorganized or transferred, under the same protections.

Cookies and analytics

This site does not set cookies and does not use analytics, advertising or tracking tools. Our fonts, images and video are served from our own servers, so visiting the site does not send your information to third parties. If we ever add analytics or cookies, we will update this policy first and ask for consent where the law requires it.

How long we keep it

• Applications that don’t lead to a hire: up to [24 months], then deleted, unless you ask us to delete them sooner.
• Employees: as employment law and our record-keeping duties require.
• General enquiries and scam reports: up to [24 months], or longer where needed for an investigation.
• Server logs: up to 12 months, unless needed to investigate a security issue.

Your rights

Depending on where you live, including California and other US states with privacy laws, and the UK or the European Economic Area, you may have the right to know what information we hold about you, to get a copy, to correct it, to delete it, to object to or restrict some uses of it, and to withdraw any consent you gave. We will not treat you differently for using these rights.

Email [capital@graybook.co] with your request. We may need to confirm your identity, and we will reply within 30 days (45 where state law allows). You may use an authorized agent, and if you are not satisfied you can complain to your local data protection authority.

Security

We use encryption in transit (HTTPS), access limited to the people who need it, and monitoring of our systems. No system is perfectly secure; if we learn of a breach that affects your information, we will tell you as the law requires.

Where it is stored

We are based in the United States and store information here. If you contact us from another country, your information will be transferred to and processed in the United States, with the safeguards the law requires.

Children

This site is for job candidates, professionals and the public. It is not directed at anyone under 18, and we don’t knowingly collect information from children.

Changes

We may update this policy. The date at the top shows when it last changed; if a change is significant, we will say so on this page before it takes effect.

Contact

Graybook Capital, [office address] · [capital@graybook.co]